When Do You Give the Host Their Packet?

[jesusluvsu2005]

Hi everyone! I have a host who booked a show april 21st. Should I give her the host packet now or wait until closer in? Same about ones who book in May. I'm assuming giving it about 3 weeks before the party. What do y'all do? Thanks!
God bless,
Amanda

 

[chefjeanine]

Because I send invitations, I don't give out Host Packets until after I get their guest list. But if you aren't sending invitations, I don't think you need to wait.

 

[jbdowd0798]

I give them their host packet as soon as we book a date. That way they won't change it and it has the date and time listed on the planner so they won't forget. There are times that I wait (the show is more than 4 weeks out), I forget, etc.
I have a show on April 24th and need to get it to the host.

 

[lockhartkitchen]

Packets

Because I send invitations, I don't give out Host Packets until after I get their guest list. But if you aren't sending invitations, I don't think you need to wait.

I do this too. Even if their show is several months out, I give them the guest list to fill out now and give them two weeks to fill out and return to me. Their excitement is now about a show, I want the list while they are excited. When I get this, I send out the packet one month before the show. I send out show reminders and recipes between now and a show several months out to keep up the interest. I don't have cancellations because of this.

 

[stefani2]

what I do1 month in advanced. (although I don't think many of my Hosts do anything with it until about 3 weeks in advance of her Show Date).

I REALLY promote OO through my PWS - so giving her a Host Package with a 50 in 5 HO helps.

 

[DebbieJ]

I save postage and give packets at the show when they book.

 

[lkprescott]

Because I send invitations, I don't give out Host Packets until after I get their guest list. But if you aren't sending invitations, I don't think you need to wait.

I do this too... once I get their guest list, I send out their packet along with the invites... me getting their guest list locks in their date, after they've shown enough interest to do that, I know they'll follow through with the rest of the host duties... usually.

 

[heather223]

I also don't give the host packet until I get the Guest List. I used to give it out as soon as the show was booked, but had way too many cancellations this way. :chef:

 

[etteluap70PC]

I also don't give the host packet until I get the Guest List. I used to give it out as soon as the show was booked, but had way too many cancellations this way. :chef:

yeah... what she said!





Ok so it's late and I'm a bit punchy....

 

[ChefBeckyD]

I save postage and give packets at the show when they book.

Me too! I send out the invites also, but I figure it's less money to lose the host packet, than to mail it to them later - plus, it means one less thing I have to remember to do.

I rarely have cancellations - so it's more convenient for me and it gets them started on outside orders right away.