wadesgirl
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If a customer calls about a declined credit card, the first thing to do is to remain calm and professional. Politely ask the customer for their name and order number, and then check the order to see if there were any issues with the credit card processing. If the card was declined, try processing it again. If it still doesn't go through, ask the customer to try a different credit card or provide a different form of payment.
If the customer insists that their credit card should be working, it's important to listen to their concerns and address them respectfully. You can explain that sometimes there can be temporary issues with credit card processing, and that you are happy to try processing the payment again. If the card still doesn't go through, suggest alternative payment options such as PayPal or a check.
If the customer is unable to provide an alternative form of payment, you can offer to place the order on hold until they are able to resolve the issue with their credit card. Alternatively, you can also suggest that they reach out to their bank or credit card company to resolve the issue and then contact you to complete the order.
If the customer becomes upset or angry about the declined credit card, it's important to remain calm and professional. Validate their frustration and apologize for any inconvenience this may have caused. Offer to help them find a solution or suggest alternative payment options. If the customer continues to be difficult, it's best to politely end the call and escalate the issue to a supervisor.
To help prevent declined credit cards in the future, make sure to double check the customer's information before processing the payment. Also, ensure that your credit card processing system is up to date and functioning properly. If you continue to experience frequent declined credit cards, it may be helpful to provide customers with a list of alternative payment methods such as PayPal or checks.