Expert Tips for Sending Invites and Creating Guest Lists | Helpful Advice

[riggs62]

I have been trying to send out invites for my hosts. Yet I'm having a problem getting guest lists from my hosts. Any advice?

 

[lkprescott]

Do you give them a deadline? My hosts have been great about it, so far. My latest one I almost had to send out a reminder (I gave her a Friday deadline) but she came through on Sunday (I had been sick anyway) so I was able to get invites out on Monday and she secured her date with me. I also let my hosts know that their guest list is what secures their date. So, if they're motivated to have their show, they'll get me their list. I had my doubts about the process but so far, it's been pretty great. I print out their show info for the post cards, handwrite the addresses and mail them out so I know they've gone out, if they're returned for any reason, they come back to me and I always give them extras so they can still hand out some invites to folks they see but that guest list... that's gold.

 

[lockhartkitchen]

I only give the guest list 3-ply (PC order form) at the show. (host packet when I get the guests list). I asked for it back within 4 days. (even if the show is booked several months out. I find that they are excited to have a show, and they give my the list right away and the list is complete. I will drive to pick up ( if close to me) otherwise they mail me the list.

Have you tried offering a small gift for the list returned? Definitely give a short time to get the list back. No more than 4 days, otherwise it will drag out.

 

[scottcooks]

I offer a $20 bonus at their show (more free product for them, costs me between $12-15 depending on their discount) if they return a list I give with 50 blanks, with at least 35-40 contacts with 2 ways of reaching them (mail email, email phone, mail phone). I promise to never contact their friends again unless they ask me to, and have had great success with those who take me up on it.

 

[riggs62]

I've offered gifts for returning the list....but I think my problem is not setting a deadline. I will change that in my next show. Let's see how it goes. Thanks for the advice!

 

[dpcharlotte]

I offer a $20 extra incentive for 40 names - this must include their email, address and phone number. From that info. I do an EVITE first. Then I mail the invitations and finally I make a reminder call. Takes more time but I reap the benefits in sales/attendance and holding the show date.

 

[Ann F]

Quick question. Do you ladies pay the postage AND give a gift?

 

[JAE]

I pay the postage, but I only offer a Mini Serving Spatula for 40 names with addresses' and just recently I've added phone number. Then I have the contact info for outside orders.